Training Assam Directorates

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State Workshop 1: Assam

Training on Results Framework Management System

September 25-27, 2013

Background / Overview

The Performance Management Division (PMD), Cabinet Secretariat, Government of India organized a 3 day workshop on Results Framework Management System (RFMS) under the auspices of the Government Performance Management Peer Assisted Learning (GO-PEM-PAL) on the request made by the Government of Assam.  The 3 day workshop was organized in Assam Administrative Staff College, Guwahati, Assam from September 25-27, 2013. The workshop was attended by around 200 State Government Officials.

Significance of the Workshop

This workshop was special because for the first time a State had requested for RFMS training for its Directorates (equivalent to Responsibility Centers in the Central Government).  

Details about the Workshop

The workshop team was led by Mr. Sandeep Chugh, Knowledge Network Co-Manager, GO-PEM-PAL and consisted of Mr. Sandeep Yadav, Resource Person, RP, Mr. Rakesh Choudhary, RP, Ms. Shivani Mehra, Junior Consultant & Mr. Dewesh Kumar, Programmer, from PMD; and Mr. Ritvik Mishra & Ms. Shreya Dutt, Knowledge Network Administrators, GO-PEM-PAL.

The workshop was held over a course of three days because of logistical constraints not more than 70 officials could be trained at a time. The workshop was attended by around 200 government officials from various Directorates and Departments. The detailed list of the participants of the workshop is enclosed (Annexure A) and the list would be published on our website after the approval.

It was a full day workshop wherein, each day was divided into 2 parts. During the first half of the day the participants were imparted with theoretical knowledge about (a) the Performance Monitoring and Evaluation System (PMES) and Results Framework Document (RFD) in depth, (b) the recently developed Results Framework Document Evaluation Methodology (REM) and (c) the RFMS itself followed by an active question-answer session. During the second half of the day, the participants were divided into two groups and were given hands-on training on the RFMS software. They were asked to feed in a demo RFD (prepared for training purposes) into the RFMS. Each participant’s doubts, queries and difficulties regarding the preparation of the RFD through RFMS were clarified simultaneously. This not only allowed them to get a feel of the real RFMS and increased their confidence but also enabled them to understand the RFD and the process that goes into preparation of an RFD better. 

As it can be seen in the enclosed CD, the hands-on training was mostly organized and managed by the Knowledge Network Administrators (KNAs) whereas the theoretical part was led by the Knowledge Network Manager. The Knowledge Network Administrators ensured that each participant was introduced to and familiarized with the GO-PEM-PAL Network. All the participants of the workshop having a valid email id were registered as members of the ‘RFMS Training’ COP. This has helped us in creating a huge data base of officials from all the Directorates of the Assam Government. These members can now be easily contacted via the COP and there queries related to Performance Management in Government and more specifically those related to  RFDs and  RFMS can be resolved immediately by the Knowledge Network Administrators (Ritvik Mishra & Shreya Dutt).

The Knowledge Network Administrators (KNAs) also gave an elaborate description about the Performance Management Divisions website showing the special features of the website and how the department is working for effective and efficient Government functioning by bringing about transparency, increasing accountability and developing more advanced ways of monitoring and evaluating the performances of the Government Ministries and Department. Further, other performance related issues such as ISO, Sevottam, innovation, corruption mitigation were also touched upon during the training session. The KNAs showed the trainees the service standards of all the officers of PMD including their own (displayed on the department’s website) proving right the old saying “We practice what we preach”.

Conclusion

Overall, it may be said that it was a highly successful workshop. The training by the Knowledge Network Administrators along with the Knowledge Manager was very well received.  The team was able to impart information about the PMES & RFD system along with hands-on training of the RFMS. All the trainees are now members of our COP which would help us in future communication and collaboration with them. Their queries, doubts, problems can be duly addressed by the KNAs and PMD Team on the COP and their suggestions and requirements can also be incorporated from time to time. It should also be noted that the Principal Secretary, Personnel, AR & Training Department, Assam Mr RK Bora (IAS AM: 85) along with Deputy Secretary in charge Mr JVN Subramanyam (IAS AM: 09) are esteemed and active members of our COP.